Wednesday, February 24, 2010

Don't let your D-I-Y event project turn into an OMG Moment on Event Day

When planning for events many people view making centerpieces, event planning/coordination, and printing invitations as tasks that they can do themselves. I am not addressing the people that have a creative energy and just haven't gone into business yet. I am talking to the person with no real creative background or skill who thinks that they are saving money by being their own florist, planner, and/or printer. You may think you are saving money in the long run by doing things yourself but you could be setting yourself up for an even greater expense, heartache, and headache.

Professionals within the event industry have taken the time to research, study, and perfect their skills. They insert all of their knowledge into ensuring that your day is a success. You maybe able to order wholesale flowers at an inexpensive rate but how will you keep them fresh until wedding day? Who will be responsible for setting up the centerpieces on event day? What will you do if you wake-up on event day and all your centerpieces wilted because of lack of proper storage? Or when the person that you assigned to set -up your venue is more concerned about what they are wearing to your event then they are with properly dressing your table?

We are not saying these things to scare you, we just want to make you are aware of all aspects of D-I-Y projects for your big day.

Here are some things to think about before you decide to take on a D-I-Y project for your event.

1) Study and research what it will take to complete a professional looking job - depending on the project you may need to to turn to the Internet, library, or local bookstore to find out the proper materials, tools, and techniques you will need complete your project.

2) Create a realistic budget for both your material and time - After researching your project you will need to create a budget for the materials that you need, also apply a monetary value to your time. The easiest way to do this is to multiply whatever your hourly rate is from your job by the amount of hours you think you will need to complete the project, including day of event set-up. Compare it against the quotes you received from a professional. Are your savings that much greater?

3)If something goes wrong how will this impact my event - complete a risk analysis by answering the question how will my event be impacted if something goes wrong with my project on event day? Will it cause a big disruption or will it go unnoticed if its not there. Try to only take on projects that will not totally disrupt your day if things don't happen the way you planned for them.

We know that even with working with a professional mishaps can still happen. However, when you hire a professional you maybe able recover some damages for poor services or and if something goes astray. When taking on D-I -Y projects you have no protection or legal recourse that you can bring against yourself.

Ask yourself, can I live with ME if my project doesn't go according to plan?

Happily Planning,

Ingrid M. Williams & Joycelyn T. Williams
Event Createurs

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